Verifying company details and VAT numbers: why it matters

A supplier's details and VAT number look like a minor thing – until an error gets an i.SAF rejected or a VAT deduction disputed. Correct data matters on every invoice, and it can be checked automatically.

Why verifying details matters

A wrong company code, name or VAT number turns into problems later: errors in i.SAF, a disputable VAT deduction or a rejected export into the accounting system. The earlier an error is caught, the fewer fixes later.

How to check manually

• •The business registry – company code, name and address
• •The EU VIES system – whether a VAT number is valid and who it belongs to
• •Cross-checking the invoice details against official data

How Ezura verifies automatically

Ezura extracts the supplier data from the invoice and cross-checks it against official registers – company details against the business registry, and the VAT number against EU VIES. That way wrong or outdated details are caught before the export into accounting.

The check is not a one-off that happens on a new invoice. Registry data is attached to every company card you have – the ones created from a scanned invoice, the ones you entered yourself, and the ones that came across when your client list was brought over from your accounting system. That last group is usually the oldest: the name has changed, the VAT number no longer applies, and nobody has looked at it since the day it was migrated.

Why this is part of automation

Automation is not just speed but accuracy. Verified data means fewer errors, fewer fixes and cleaner books, especially at higher invoice volumes.

Where to start

Route incoming invoices to Ezura, and detail verification happens automatically alongside reading. Your first invoices can be tried for free.