Employee self-service for invoices: how it eases accounting

Some of a company's invoices are created not by the accounting team but by employees – fuel, small purchases, travel expenses. Normally the employee hands paper or a PDF to the accountant, who enters everything and then has to work out which cost it belongs to. Employee self-service flips this around.

What employee self-service is

It is a system where employees submit their own invoices and fill in the required information – project, cost center or purpose – and the accountant only reviews and approves them. Ezura calls this "My invoices" (for the employee) and "Submitted invoices" (for the accountant).

How the process works

• •1. The employee forwards or uploads the invoice
• •2. Ezura reads it and extracts the data and line items
• •3. The employee fills only the dimensions they know best (project, purpose)
• •4. The accountant reviews, approves and exports to accounting

What it gives you

• •The accountant no longer retypes data – only reviews the prepared record
• •Dimensions are filled by whoever knows the context best – the employee
• •Fewer "which cost is this?" back-and-forths
• •A faster month-end close

Dimensions with automatic fill-in

The employee does not have to fill everything by hand: Ezura assigns some dimensions automatically from rules, and the employee just confirms or fills the rest. That keeps self-service simple even for people who do not work with accounting every day.

Submitting from a phone

Employees can submit invoices straight from the mobile app – handy when a receipt arrives on the road or on a business trip. Paper no longer sits in a drawer until month-end.