Invoice import into Pragma: how to automate it (2026)
2 August 2026 · 6 min
Pragma is one of the accounting systems used in Lithuania, and entering invoices into it by hand hurts most at month-end. This article explains how to automate the preparation of purchase and sales invoices for Pragma: what the system does for you, what is worth preparing in advance, and how much time it actually saves.
Where the time goes when you enter invoices into Pragma
The invoice itself is rarely the hard part – everything around it is. You have to find the supplier, key in the line items and amounts, pick a product code from your nomenclature and the right VAT code for every line, and enter foreign-supplier documents differently from local ones. At a few hundred invoices a month that becomes days of work, and all of it compresses into the last week before reporting.
What Ezura prepares for you
- Reads all line items, amounts and VAT rates – purchases as well as sales
- Assigns a VAT (i.SAF) code to every line based on your own classifiers
- Assigns product codes from your nomenclature
- Assigns dimensions – project, site, cost center – based on your rules
- Verifies supplier details so a record does not go in with a stale address or VAT number
The accountant is left with review and approval. When something is missing or the system is not certain, it flags that separately instead of quietly filling in a guess – which is the difference between real automation and "we will check all of it again afterwards".
Reverse charge – without a separate manual pass
Invoices from foreign suppliers are often reverse-charged. Manual entry is where most of the errors appear: the seller's VAT does not belong on the line, and the self-assessed amount has to sit at document level instead. Ezura recognizes these invoices and builds the record the way Pragma expects it, so the i.SAF report does not need a separate round of corrections.
What is worth preparing before you start
Rolling this out does not mean rebuilding Pragma – we adapt to what you already have. Before the first export it helps to have:
- Your product nomenclature – Ezura assigns codes from the list you already use
- The VAT classifiers with i.SAF codes that you use day to day
- Your correspondence schema, warehouse or project code – if you use them, they travel with the document
- A supplier list with company and VAT numbers
In practice the first run takes one conversation and a handful of test invoices: we push a couple of real documents through, look together at how they land in Pragma, and only then switch the full flow on. Nothing is installed on your computers.
When invoices do not arrive the way you expect
In practice suppliers do not send one tidy PDF at a time. A single email carries several invoices, one PDF holds several documents back to back, and an employee occasionally sends a receipt photographed on a phone. Ezura splits such an email into separate invoices and reads a photo the same way it reads a PDF – so nothing sits in the mailbox until month-end. If the same document is sent a second time, it is recognized and does not reach your accounting twice.
Dimensions: the analytics nobody has time to key in
More than amounts reaches your accounting. If you split costs by project, site or department, Ezura can assign dimensions automatically – based on the supplier, the product name or the invoice text. You set and change the rules yourself rather than asking us, which means the analytics stay in your hands.
Invoices that are not in euros
Documents from foreign suppliers often arrive in PLN, GBP or USD. In that case the euro amount and the rate are calculated from the document date and travel with the invoice, so nobody has to key them into the accounting program by hand.
Steps: from email to a record in Pragma
- 1. The invoice arrives by email at your Ezura address
- 2. Ezura reads it and extracts the details, line items and amounts
- 3. You review the prepared record and adjust dimensions if needed
- 4. You export purchases and sales – in one go
A hundred invoices are prepared this way in minutes rather than a day. Pricing starts from €0.25 per invoice and drops at higher volumes – so the number worth comparing is not a licence fee, but how many hours come back into your month-end close.