Debetas invoice import: how to automate it (2026)

Debetas is one of the accounting systems used in Lithuania, and entering invoices into it by hand costs the most in the last week of the month. This article covers how to prepare purchase invoices for Debetas import automatically — and why the documents that eat the most time are not the ones you would expect.

The hardest invoice is often the shortest one

A fuel or goods invoice with forty lines looks like work, but every one of those lines already carries what accounting needs: a quantity, a unit, a unit price and a total. An invoice like that goes through almost by itself.

A one-line invoice for rent, consultancy, a subscription or a delivery service carries an amount and a sentence. In accounting, a line with no quantity and no unit is an unfinished line — and that is the one that ends up being typed by hand, even though it looked like the easiest document in the pile.

What the line is missing before anyone checks it

For a line to be usable in accounting it needs a product or service code, a description, a unit, a quantity, a unit price and a total before VAT. A supplier's document often carries only part of that. Ezura fills in what the document allows and shows you what is missing while the invoice is still in front of you, rather than after the import.

For service invoices, the unit and quantity are worth agreeing once — an hour, a month or a single unit, depending on how you account for those services yourself. Agreed once, the same decision applies to every invoice of that kind and nobody has to revisit it.

A half-prepared invoice does not reach the export

If a line is missing something the accounting entry cannot do without, the invoice is stopped and told which lines are incomplete and why. That costs ten seconds now. The alternative is an entry someone hunts down three weeks later while reconciling balances or preparing the register — nowhere near where the error was made.

A supplier with no company or VAT code

An invoice can be perfectly legible and still not be importable if the supplier record carries neither a company code nor a VAT code. That happens with foreign suppliers, with receipt-style documents, and with suppliers that were entered in a hurry years ago. Ezura verifies supplier details and completes the record once, instead of on every invoice.

Taxable, zero-rated, and not a VAT object at all

On paper they look alike; in the register they are not. A taxable line, a zero-rated line and a line that is not a VAT object at all — a deposit on returnable packaging, for instance — have to stay apart. Ezura keeps that distinction on each line separately, so it survives the trip into Debetas and, later, into i.SAF.

The pay-by date and the supplier account travel with it

The payment term and the supplier's bank account travel with the document. Preparing payments therefore does not need a second pass through the same PDFs, and nothing has to be retyped out of them that was already read once.

Analytics, if you use them

If you split costs by object, department or project, that analytic value is assigned by your own rules and travels with the line. You set and change the rules yourself — it is not a separate job to be done after the import.

What to prepare before the first export

Onboarding does not mean rebuilding Debetas — we fit around what is already there. Before the first export it helps to have:

• •Product and service codes exactly as you use them in Debetas
• •An agreed unit for your most common services — rent, consultancy, subscriptions
• •VAT classifiers exactly as you use them for reporting and i.SAF
• •A list of objects, departments or projects, if you use them
• •Agreement on who approves invoices before export

The last step stays in your hands

With Debetas, invoices reach accounting by import: Ezura prepares the batch and you upload it. When the entries appear in accounting is your decision. Some systems take the data directly; the Debetas flow is an import, which is worth knowing when you plan month-end close — especially if you do not close the month alone.

From email to an entry in Debetas

• •1. The invoice arrives by email at your Ezura address
• •2. Ezura reads it and extracts details, lines and totals
• •3. You review the prepared entry and adjust lines or analytics if needed
• •4. You export the approved documents and load them into Debetas

Where to start

If you already use Debetas, the fastest way to tell whether this fits is to run your own real invoices through it. Not demo samples — the short service invoices that get typed by hand every month, even though there looks to be nothing in them to type.