Finvalda invoice import: how to automate it (2026)

Plenty of Lithuanian companies and accounting firms run Finvalda, and keying purchase invoices into it by hand is exactly the work that piles up in the last days of the month. This article covers how to automate that – and why, with Finvalda, the first question is not about invoices at all but about which version of Finvalda you use.

First question: desktop Finvalda or WEB/CLOUD?

Most accounting systems take data one way: either a file you upload yourself, or a direct connection. With Finvalda both exist, and which one applies to you depends on how Finvalda is installed at your company. For the desktop version, Ezura prepares an import-ready set of documents. For Finvalda WEB/CLOUD, purchase and sales entries are created directly – there is no file in the picture at all.

This is not a technical footnote. The answer decides who presses the last button and when, and with it how you plan your month-end close.

Desktop: you upload the file yourself

Here Ezura reads the invoices, prepares them with their lines, VAT codes and supplier details, and hands you a ready set that you load into Finvalda. The final step stays in your hands, and so does the decision about when entries appear in the books. For some accountants that is a feature, not a compromise: approved documents can go in batches – once a day, or right before the close.

Finvalda WEB/CLOUD: the entry appears with no file

In the cloud version the path is shorter. An approved invoice goes straight into Finvalda as a purchase or sales entry – nothing to export, save and then upload. If the supplier or customer card does not exist in Finvalda yet, it is created; if it does, it is recognised and no second card appears. That matters more than it sounds: duplicate customer cards are one of those errors that never sort themselves out, and they spoil reports quietly.

You connect once, using your own Finvalda login details. Nothing gets installed on your computers.

Objects travel with the document

If you split costs by object, that analysis should not be a separate job after the import. Values are assigned by your own rules – by supplier, by item name, by the wording on the invoice – and travel with the document: some on the document header, some on the individual line, depending on how you keep the analysis yourself. You set and change those rules on your own; you do not have to ask us.

VAT codes come from your own classifiers

Every line gets its VAT code from your classifiers, not from a list of ours. A single invoice can carry several VAT treatments – normal on a telecom or retail-chain document – and each line keeps its own. That means you prepare i.SAF from something that is already correct, instead of correcting it after the fact.

The original document stays with the entry

When somebody asks four months later where a particular amount came from, the answer should be one click, not a search through an email inbox. On Finvalda WEB/CLOUD we attach the original invoice to the entry that was created – all that takes is agreeing which Finvalda user it is filed under. On the desktop version the original stays available in Ezura, on the same record, together with its review history.

Purchases and sales in the same flow

The export covers both purchase and sales documents, so two kinds of document do not need two different flows and two different habits. Review and approval work the same either way, and credit notes and returns travel along with everything else.

What is worth preparing before the first export

Getting started does not mean rebuilding Finvalda – we fit around what you already have. Before the first export it helps to have:

• •A clear answer on whether you run desktop Finvalda or WEB/CLOUD
• •VAT classifiers as you use them for reporting and i.SAF
• •Your list of objects – if you use them, they travel with the document
• •Agreement on who approves invoices before they go into the books
• •For WEB/CLOUD, your own Finvalda login details

The first run usually takes one conversation and a handful of test invoices: we push a couple of real documents through, look together at how they appear in Finvalda, and only then switch on the full flow.

From email to an entry in Finvalda

• •1. The invoice arrives by email at your Ezura address
• •2. Ezura reads it and extracts the details, the lines and the totals
• •3. You review the prepared entry and adjust the object or VAT code if needed
• •4. The approved document goes into Finvalda – as a file, or directly

Where to start

If you already run Finvalda, the fastest way to tell whether this fits is to push a few of your own real invoices through and look at them just before they are handed over. Not demo samples – the ones that cost you the most time every month: many lines, discounts, several VAT treatments on one page.