Assigning costs by site or delivery location

Companies working across several sites need to know which location each invoice belongs to. Construction, property maintenance, multi-location retail and logistics all need costs broken down not just in total but by the specific site or delivery location. Doing that by hand takes time and invites errors – and it is exactly what can be automated.

Why per-site cost visibility matters

Without costs split by site it is hard to see which project, building or branch is profitable and which is over budget. The site view is needed for budget control, for passing costs on to a client and for accurate analysis – so every invoice has to land on the right site.

How Ezura assigns costs to a site automatically

Ezura recognizes the site or delivery location straight from the invoice or the email and assigns the matching dimension based on keyword rules you define – with no manual tagging. The more invoices processed, the more accurate the suggestions become.

• •Construction: material and service invoices assigned to a specific site by its name or address
• •Property maintenance: utility and maintenance invoices assigned to a specific building or site
• •Multi-location retail: delivery invoices assigned to the store or warehouse by delivery address
• •Logistics: costs assigned to a route or site based on the location stated in the document

Delivery location – straight from the invoice

The delivery address or site is often stated on the invoice itself or in the email it arrived with. Ezura can extract this information – from the PDF text, with AI, or both – and turn it into a dimension or pass it into your accounting system's description field. That way the site information is never lost and you do not have to hunt for it by hand.

The accountant controls the rules

You set the list of sites and the keyword rules in the accounting settings, so the system adapts to your sites rather than the other way around. If needed, we help you set it all up from the start.

Where to start

You create a site dimension, set a few simple keyword rules, and Ezura starts assigning costs automatically. Your first invoices can be tried for free.